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Administrative and Finance Assistant

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Job title: Administrative and Finance Assistant


Job description: International Organization for Migration is looking for an Administrative and Finance Assistant in Hungary

  • Administrative and Finance Assistant

Jelentkezési határidő

2022. 01. 17.

Position Title: Administrative and Finance Assistant

Duty Station: Budapest, Hungary

Classification: General Service Staff, Grade G5

Type of Appointment: Special Short Term (SST) with possibility of extension, 50% part time

Estimated Start Date: Subject to funding confirmation

Closing Date: 17 January, 2022

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


Under the overall supervision of the Head of Office and direct supervision of the Senior Finance and Administrative Assistant; the successful candidate will have the following duties and responsibilities:

Core Functions / Responsibilities: * Reviews all types of payments starting from purchases to payment requests verifying that they are duly authorized and all the supporting documents are attached therewith;

  • Provide assistance to staff with the proper calculation of travel advances/settlement of TAs and travel expenses in line with the latest travel regulations;
  • Ensure that all accounting documents are properly filed and updated as necessary;
  • Assist in timely preparation of interim and final financial reports for the Mission’s projects according to donor relevant requirements, in coordination with involved field missions as applicable.
  • Participate in all internal and external audits of the project.
  • Assist in preparing annual budget submission and revisions including estimating staff cost as well as office cost and other contracts, services or running expenses, to include in the budget;
  • Take part in ensuring that IOM financial regulations are correctly applied on all financial transactions and that the mission’s financial transactions are entered into the IOM accounting system PRISM;
  • Assist in the preparation of budgets, accounting, financial reports, statistical reports and other reports as required. Respond to accounting, budget or financial queries regarding data;
  • Prepare VAT reclaims and other regular administrative reports of the office
  • Provide financial and administrative support to IOM Budapest, and assist in the procedures of monthly closures
  • Perform other related duties as required.

Required Qualifications and Experience


  • High School diploma with five years of relevant experience; or,
  • Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with three years of relevant professional experience.


  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
  • Previous work experience in a projectized operational environment and working with EU funds is distinct advantage.


  • Proficient in Microsoft Office applications e.g. Excel, Word, PowerPoint, Outlook;
  • Familiarity with SAP is a distinct advantage
  • Attention to detail, ability to organize paperwork in a methodical way;
  • Discreet, details and clients-oriented, patient and willingness to learn new things

Language skills

  • Fluency (oral and written) in English and Hungarian is required.
  • Any other IOM official language would be considered as advantageous.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these three values:

  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
  • Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.


Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station will be considered. A prerequisite for taking up the position is legal residency in the country of the duty station, and work permit, as applicable.

How to apply:

All applications consisting of the CV and a motivation letter should be addressed to quoting the above vacancy notice number.

Closing date: 11:59 (local time in Hungary), 17 January 2022.

No late applications will be accepted.

IOM only accepts duly completed applications.

Only shortlisted candidates will be contacted.

Posting period:

From 03.12.2021 to 17.01.2022.

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Expected salary:

Location: Budapest

Job date: Sun, 09 Jan 2022 00:24:24 GMT

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