International Organization for Migration: Financial and Resource Management Assistant

Job title: International Organization for Migration: Financial and Resource Management Assistant

Company: International Organization for Migration

Job description: Place of work: Grösslingová 35, Bratislava
Contract type: full-time
Start date: asap
Wage (gross): 1 490 EUR/month

Job description, responsibilities and duties
Office of the IOM International Organization for Migration in the Slovak Republic is seeking for a candidate for the position of Financial and Resource Management Assistant. Under the direct supervision of the Resource Management Officer, overall supervision of Head of Office, the Financial and Resource Management Assistant will be responsible for support and assistance related to financial management and accounting of IOM office in Bratislava and sub-office in Kosice. Specifically, s/he will perform:

1. Payables/Receivables in SAP, incoming/outgoing invoices, expense claims, advances.
2. G/L accounting and G/L account maintenance, VAT and consumption tax related entries. G/L entries, corrective entries processing, car logbooks processing.
3. Procurement – Purchase order creation in SAP, new vendor creation, asset retirement.
4. Payroll processing – Payroll processing entries in SAP HR – maintaining of positions. Assists in non-staff payroll processing – CP entries.
5. Bank transfers – creating bank transfer file based on payable report, provides first signature in bank.
6. Issuing of invoices and proforma invoices to customers
7. Preparation of requests for payment to mainly EC funded projects and prepares supporting documentation from SAP entries related to claimed expenses.
8. Monthly spending analysis preparation for project teams and management.
9. Financial documents management and archiving – maintaining filling system of all accounting documents.
10. Procurement of services and goods in line with internal rules and donor reporting requirements.
11. Communication with suppliers, market research and supplier contracts preparation.
12. Keeping up with the donor´s reporting requirements for the locally managed AMIF projects;
13. Assist in negotiation and set up of procedures to ensure alignment of IOM rules and regulations with the donor´s requirements;
14. Other duties as may be assigned.

Employee perks, benefits
General Staff (GV, UN Salary Scale valid for the Slovak Republic since 1 Jan 2009). Step one of the salary scale corresponds to 1490 EUR base salary per month, 1310 EUR net salary per month, salary is tax exempted.
6 weeks of paid annual leave per year.
24 days of paid sick leave per year.
Special medical insurance.
UNJSPF pension scheme.

Information about the selection process
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

This post is subject to local recruitment. Only persons holding a valid residence and work permit for Slovakia will be eligible for consideration.

Interested candidates are invited to submit their applications – CV and Cover Letter in English to by 18th November 2021 23:59 (Bratislava time) at the latest, referring to this advertisement and using the subject line “RM1_Financial and Resource Management Assistant”.

Candidates should be available for an interview in Bratislava between 22nd November and 26th November 2021.

In order for an application to be considered valid, it must contain a cover letter and a CV. Please note that only shortlisted candidates will be contacted.

Expected date of completion of the selection process
18 November 2021 (there are still 13 more days)

Requirements for the employee
Candidates with education suit the position

  • University education (Bachelor’s degree)
  • University education (Master’s degree)

Language skills: English – Upper intermediate (B2) and Slovak – Proficiency (C2)

Other knowledge

  • Double-entry bookkeeping – Advanced
  • Payroll accounting – Basic
  • Microsoft Excel – Advanced
  • SAP – Basic

Number of years of experience: 3
Personality requirements and skills

  • Bachelor degree, preferably in Business Administration or alternatively an equivalent combination of relevant training and experience
  • Three years of accounting experience;
  • Experience in one of the organizations of the UN Common System and field experience are a distinct advantage.
  • Proven experience with EU funding instruments, financial management and reporting is an asset.
  • Knowledge of financial rules and regulations required.
  • Knowledge of EC financing rules an advantage.
  • Knowledge of MS Office (MS Excel, MS Word, MS Outlook) required.
  • Knowledge of SAP is advantageous.
  • Strong analytical thinking
  • Excellent in numbers
  • Strong planning skills and strong in keeping deadlines
  • Ability to work independently and also in a team
  • Fluent in both English and Slovak language

Disclaimer: EURACTIV Slovensko nie je zodpovedný za obsah zverejnenej pracovnej ponuky.

Expected salary: €1490 per month

Location: Bratislava, Bratislavský kraj

Job date: Sun, 07 Nov 2021 03:18:00 GMT

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